Admin & Procurement Specialist

A. Procurement and Logistics Management:

• Manage all procurement processes in line with organizational, donor, and government procurement guidelines and policies.
• Prepare procurement plans and ensure timely procurement of goods, services, and consultancy support for project implementation.
• Maintain procurement documentation, vendor databases, comparative statements, contracts, purchase orders, and approval records.
• Ensure proper inventory, asset management, and logistics support for project activities and field operations.
• Monitor supplier performance and ensure quality and timely delivery of goods and services.

B. Administrative and Operational Support:

• Provide overall administrative support for smooth implementation of project activities and operations.
• Coordinate office management, travel arrangements, event logistics, meeting arrangements, and operational documentation.
• Ensure proper filing systems and maintenance of administrative records and compliance documents.
• Support field offices and project teams with operational and administrative requirements.

C. Financial Coordination and Budget Support:

• Support budget monitoring, resource allocation, and cost tracking in coordination with finance and project teams.
• Ensure procurement and administrative expenditures are aligned with approved budgets and donor requirements.
• Assist in financial planning, forecasting, and operational resource management.
• Support consortium-based financial coordination and operational communication with project partners.

D. Compliance and Reporting:

• Ensure compliance with donor regulations, organizational policies, safeguarding standards, and audit requirements.
• Maintain proper documentation for audits, donor reviews, monitoring visits, and compliance checks.
• Prepare regular procurement, administration, and operational progress reports.
• Identify operational risks and support timely corrective actions to ensure uninterrupted project implementation.

E. Coordination and Stakeholder Engagement:

• Coordinate with consortium partners, vendors, consultants, field teams, and relevant stakeholders for smooth project implementation.
• Maintain effective communication with internal departments to ensure timely operational support and service delivery.
• Support management in strengthening operational systems, internal controls, and process improvement initiatives.

F. Safeguarding, Gender, and Inclusion

• Ensure adherence to safeguarding and gender principles.
• Promote safe participation of women and vulnerable groups.
• Report safeguarding concerns as per policy.

Education

• Master's degree in Commerce, Management, Business Administration, Finance, Human Resource Management, or relevant discipline.
• Bachelor's degree (Honors) in Commerce, BBA, or related field is required.
• Professional certifications or training in procurement, finance, administration, or supply chain management will be considered an advantage.

Qualifications

• Minimum 3-5 years of professional experience in administration, procurement, logistics, or financial coordination in national or international NGOs.
• Strong experience in donor-funded project operations, procurement systems, budgeting, and compliance management.
• Experience in consortium-based project management and multi-stakeholder coordination will be preferred.
• Practical knowledge of government regulations, donor compliance, audit processes, and operational risk management.
• Experience working in large-scale development or humanitarian projects will be an added advantage.

• Strong knowledge of procurement, administration, budgeting, logistics, and operational management.
• Excellent organizational, documentation, and reporting skills.
• Strong coordination and communication skills with ability to manage multiple tasks effectively.
• Proficiency in MS Office applications, especially Excel, Word, and reporting tools.
• Ability to work under pressure and maintain compliance with organizational and donor standards.
• Fluency in Bangla and working knowledge of English.